Enter a value that defines a location meaning, such as Rentable or Useable, to utilize when running the Gross Lease Occupancy Refresh (R15141).
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Base Area Type

Select the base location type for a record. The system will apply the build-up of GLOA and GLA adjustments to the base location type.

GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)

Enter user-defined codes from UDC table 15/AR that define changes to the base area type for gross leaseable occupied area (GLOA).

GLA Adj 1 through GLA Adj 5 (gross leasable location modification 1-5)

Enter user-defined codes from UDC table 15/AR that specifies adjustments to the base area type for gross leaseable area (GLA).

Program ID

The system displays one of the following values:

P15142: Specifies that the system added the record to the F15142 table from the P15142 program.

CONVERSION: Specifies that the system included the record to the F15142 table throughout a conversion.

Updating Gross Lease Occupancy Information

This section supplies a summary of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:

- Run the Gross Lease Occupancy Refresh program.

- Set processing choices for Gross Lease Occupancy Refresh (R15141).

Understanding the Gross Lease Occupancy Refresh Program (R15141)

Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease occupied location (GLOA) and gross leasable area (GLA) for all units in a building or residential or commercial property for a given duration. You can provide the information from the R15141 report to brokers who are looking for residential or commercial properties to rent and to property managers who can supply the information to potential occupants.

When you run the R15141 program, the system:

- Uses the dates gone into in the processing options to identify the time period, based on the lease dates, for which the computations use.

- Retrieves the GLOA worth from the Lease Master Detail table (F15017).

- Retrieves the GLA value from the Area Master table (F1514).

- Retrieves GLOA and GLA change worths from the Area Master table (F1514).

Processing options enable you to specify how the system carries out the computations, along with whether the computations must be carried out for all lease statuses and lease types. You can likewise run the program for specific structure (service system) category codes to figure out tenancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).

You can run and save numerous versions of the R15141 program. For example, you can run the program utilizing location values from the very first of the month and then run the program again utilizing area worths from the end of the month. You can likewise run the R15141 program to acquire GLA and GLOA results for a specified location meaning to guarantee a more precise denominator calculation for share aspect denominator and renter exemption guideline estimations.

When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA change location types defined in Area Definitions table (F15142) will be utilized to adjust the worths for GLOA and GLA that are occupied in the F15141 table.

Note. You should run the Gross Lease Occupancy Refresh program (R15141) for cost involvement when utilizing the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) since these programs recover worths from the Gross Lease Occupied Areas table (F15141).

Running the Gross Lease Occupancy Refresh Program

Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.

Setting Processing Options for Gross Lease Occupancy Refresh (R15141)

Processing options allow you to define the default processing for programs and reports.

Options

1. Start Date For Generation and 2. End Date For Generation

Specify the beginning date or the ending date that the system uses to compute gross leasable areas (GLA) and gross lease occupied locations (GLOA), based upon the lease date.

3. Gross Lease Area Calculation Method

Specify a computation approach from UDC table 15/OM that figures out the occupied location for an unit. Values are:

1: Select location worths as of the first day of the month.

2: Select area worths as of the last day of the month.

3: Select area worths as of the 15th day of the month.

4: Select a typical area for the month. (Average = Total occupied area/ Days in the month.)

4. Refresh Action

Specify which actions take place when you run the Gross Lease Occupancy Refresh (R15141). Values are:

Blank: Delete and refresh (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based upon the worth in the Deletion Method processing alternative. The system will then re-calculate occupancy.

1: Delete only. The process will end after the system erases records from F15141.

Note. If you enter 1 in the Deletion Method processing option, you should still go into a computation method and area definition to identify the records the systems selects for removal.

5. Deletion Method

Specify how records are chosen for removal from the Gross Lease Occupied Area table (F15141). Values are:

1: Delete records based on information selection, date variety, computation technique, and location definition worths in the processing alternatives.

2: Delete all records in the F15141 table.

6. Area Definition

Specify the area definition to utilize to compute the occupied area for an unit.

The base location type is utilized to compute unadjusted area values for GLOA and GLA. If you enter adjustment location types for GLOA and GLA, the system will use those area totals up to the unadjusted location values for GLOA and GLA.

7. Include Committed as Occupied

Specify whether a system is occupied or vacant for the time period from the dedication date to the lease start date. Values are:

Blank: The system is vacant.

1: The system is inhabited.

Lease Status

Specify which rents to pick for processing based on the lease status